5 HUGE Signs Your Accounting

Firm’s Technology is Outdated

Accounting firms staff is quick to testify that accounting office environments are fast-paced. Accountents and support staff are busy professionals heavily dependent on the technology that drives their firms. Outdated technology kills efficiency. Always remember, technology is here to secure your highly sensitive client data and keep accounting firms in line with ABA security guidelines. If you notice any of the signs detailed below, it is an indication your accounting firm tech needs to be updated.

#1

An Excess of Filing Cabinets

Nowadays, most accounting firms can get away with one or two filing cabinets. There is no sense keeping tangible paper copies of documents when the option is available to go digital. Maintaining and encrypting outdated files that might require future referencing is easier than most assume and also saves on office space. Once you convert your files to digital form, pulling up the information will be incredibly quick. The icing on the cake is your firm will have that much more office space for people instead of paper. 

#2

A Lack of Automation

Accounting firms that do not work with firm management systems with automation features are at a major competitive disadvantage. There is no reason to rely on support staff to do repetitive, menial tasks when it is possible to automate them. Once these tasks are automated, your team will be liberated to solve problems and thrive at what they do best. Furthermore, employees who do not have to perform repetitive tasks will be that much more likely to remain with your firm for the long haul.

#3

A High Frequency of Tech Support Issues

Is your team constantly calling tech support for assistance? This is the clearest sign that your technology needs a second look. In some cases, one or several repairs will prove costlier than replacing the old technology with new machines. Furthermore, consider the strain on productivity, and the downtime that results from constant tech support calls. If your accounting team does not have reliable and efficient computers, servers, networks, monitors and other tech, they may not be able to complete work as quickly as those working for your competitors.

#4

It Takes Too Long to Assist Clients

Tech must move quickly in order to prove effective. Outdated computers are comparably slow. If you have any doubts about your computers’ processing speed and performance, speak to your I.T. vendor about new computer hardware. You will likely be surprised as to how much faster the latest computers run.

#5

Accountning Firm Staff Members Prefer

Their Personal Devices

If you spot your staff members constantly on their phones, tablets and laptops throughout the day, it is an indication they prefer to use their personal devices as opposed to the accounting firm’s outdated devices. The sad truth is some personal devices have better technology than antiquated computers at firms that have been around for decades.